The oldest habit in process documentation.
Processes in Word have served generations of managers. The files never learned who followed them. Move each one into Tallyfy as a single live template that improves.
The copy problem
Word documents fork. That's the whole trouble in three words.
An SOP gets written, saved to OneDrive or a shared drive, attached to an email, printed for the binder. Each of those is a copy, and every copy starts drifting the moment it exists. One gets edited. Another gets annotated by hand. A third lives on in a folder named FINAL-FINAL. Ask which is current and watch the room go quiet.
Even the current one is silent about the question that matters most: does anyone follow it?
The migration path
Send us the files. Each document becomes exactly one Tallyfy template. Headings turn into steps with owners and deadlines, while the blanks and signature lines become form fields and approval steps. You review the result before it replaces the file, and from then on there's one current version, run by everyone.
What changes after
A single live version is the setup. Improvement is the payoff.
Stella watches the runs and proposes better steps with the evidence shown: this step drags; that instruction sparks the same question every run. Each proposal is an approval task. You say yes or no, and either way the history keeps every version forever.
If you hand a step to AI, Stella also applies the savings that cannot change what the step produces. Cheaper and faster, with the output untouched.
Retire the copies.
Bring the SOP with the scariest filename. We'll turn it into something that can finally improve.